Tender writing or bid writing is a statement of intention to complete projects for a company at a particular price. Companies must win bids to keep a steady flow of income. The skill of bid writing must be mastered to ensure that companies continue to win jobs and generate revenue. Bid writing services may be obtained to improve the odds of winning a bid. To write a successful bid or hire a service, business owners must first understand the purpose of a tender and the components of a successful bid.

Purpose of a Tender

The purpose of the tender or bid is to inform the requesting party how your company will meet the requirements for the request. The goal of a tender or bid is to entice the commissioning company to choose one organization's services over another. The bid must be priced competitively and offer a fair amount of services for the price quoted to win the bid over other competitors. Once the business informs the commissioning company how they will meet the requirements in the request, the price will be negotiated.

If the bid is won, a business will be held legally responsible for performing the services at the prices written on the bid. Accuracy is important in the bid process to help a company avoid losing money from placing a bid that is too low or losing a bid because the price was set too high. In general, commissioning companies are seeking suppliers who will perform the work as stated within the time frame provided. Quality work is of the utmost importance. Contractors must be able to prove their ability to deliver quality work to the commissioning company.

The quality of the bid will be indicative of the type of work the company will be able to perform. If proposal writing is not the company's strength, the company should solicit a service to help with the process. The more professional a company appears, the more likely the company will win a bid. Though there is no standard way to write a bid, the bid should be competitive and explain the company's approach to solving the problem.

What to Expect in the Bidding Process

The Request for Proposal (RFP). The request for proposal is the part of the bidding process. In this initial stage, the commissioning company submits a proposal for a particular service. The RFP simply invites suppliers to participate in the bidding process. This document should identify the risks and benefits of providing the service. The short-term and long-term business objectives and strategies are identified in this document. From this document, suppliers can determine what to write in the tender process.

Requirements Analysis. Bidders will read the requirement analysis and determine what the company proposes to purchase or procure from companies. The requirements analysis ensures companies understand what is requested.

Instructions. Instructions are included in the process to inform all bidders of the competitive nature of the process. The instructions may inform bidders that they are required to respond factually to the bidders. Bidders must follow the selection and evaluation process according to the instructions or be disqualified.

Participate in the Tender Process to Increase Revenue

Participate in the tender process to increase a business's revenue. Every business should have a winning strategy to write tenders. When companies master the tender process, more bids will be won.

 

Writing tenders against deadlines is stressful and not always successful. The Bid Manager offers experienced tender writing consultancy and bid management training. Contact us at http://www.TenderWriting.com or http://www.BidTraining.com